Privacy for players

Draft for legal review (#271). Anything marked TODO is for Adam or the lawyer to fill in or check.

Last changed: TODO (date of the reviewed version)

This page is for you if you play at a table on The Ledger. You don't need an account to play, and we don't ask for your name, email or age.

Who looks after your information

A man called Adam Hardwick runs The Ledger. He looks after everything that is kept here, and he is the person to ask about it. Your DM isn't.

What we keep

• Your seat's name. Your DM types it in. It should only be your first name or a nickname.
• A key on your device. It is a cookie that keeps your phone or tablet on your seat, so you don't have to type the code every time. It lasts 180 days.
• Your character, and anything you write for them, like their backstory.
• Your notebook. Only you can read it. Your DM can't.
• Your dice rolls, and anything you ask your DM.
• When your seat was last used.

We don't keep where you are, what else you do online, or anything to show you adverts.

Why we keep it

So you can play. That's all we use it for.

Who else sees it

• Your DM and anyone helping them run the game see your character, your rolls and what you ask them. They don't see your notebook.
• The other players and the table's TV see only what the game shows everyone, like your character's name and picture.
• Some companies help us run The Ledger, like the one whose computers store it. They are only allowed to use it for that.

We never sell it, and we never show you adverts.

How long we keep it

Until your DM deletes your seat or the game. Your notebook is also deleted if your DM gives your seat to someone new, so download it first if you want to keep it. There's a button for that on your sheet.

What you can ask us

You, or a grown-up who looks after you, can ask us to:

• show you what we keep about you
• fix something that's wrong
• delete it

Email privacy@TODO (domain, once the new name is chosen). We will answer within a month. We may ask you about your seat first, to check it is yours.

If you're worried about anything, talk to a grown-up you trust. They can also tell the Information Commissioner's Office (ico.org.uk), who make sure companies look after people's information properly.

TODO (lawyer): check this against the ICO Children's Code, and that a reader aged 8 can follow it.